general terms and conditions DUTCH TRIATHLON SERIES (DTS)

General Terms and Conditions of Services and Execution of Work by Amsterdam Sport Events BV, established at; Aalsmeerderweg 241-7 – 1432 CM – Aalsmeer. Registered with the Chamber of Commerce under number 52129020. Hereinafter referred to as ASE.


ARTICLE 1: DEFINITIONS

  1. In these general terms and conditions the following terms shall have the following meanings:Event: The sporting events DTS Bosbaan, DTS HLMRMEER, DTS Ouderkerk and DTS Grand Prix Zandvoort to be organised by ASE in any year.Participant: the natural person who has registered to participate in the Event in a manner permitted by the Organiser.Agreement: the agreement aimed at the Participant's participation in the Event.Organiser: the legal entities (in this ASE) with which the Participant has entered into an Agreement.
  2. These general terms and conditions apply to every Agreement.


ARTICLE 2: REGISTRATION AND PARTICIPATION

  1. A Participant must have reached at least the minimum age set by the Organizer for that Event on the day of the Event, namely 14 years for a Sprint Distance, 16 years for the Olympic and 1/3 Distance.
  2. The Participant may only participate in the Event if he has completed the registration form for this purpose in full and truthfully, if the registration fee has been paid in full no later than the Monday before the Event and if the Participant has agreed to the general terms and conditions.
  3. The Participant is permitted to make a limited number of changes to his registration after his registration. Any costs associated with this are for the account of the Participant. Changes can be made up to 14 days before the event.


Chip

At DTS, the ProChip system from MyLaps is used. Using your own yellow or green ChampionChip is not possible. Participants rent the ProChip from Mylaps. The registration fee includes ProChip rental. Participants must hand in the chip after the race exclusively at the Bike check-out. If the chip is lost, the Mylaps costs of €25 per chip must be paid on the spot by debit card.


Honorary prizes

At DTS, every finisher will receive a beautiful medal in 2025. For various Age Groups and Overall Women, Men and Relay teams, we have honorary prizes. Participants can always inquire at the Mylaps stand whether they have won a prize. 1st, 2nd and 3rd prizes will only be awarded at the podium ceremony at the event. Prizes will NOT be sent afterwards. Results will be online the same day and can be found via www.dutchtriathlons.nl.


Age Groups

From 2025 onwards, DTS will use the following AGE GROUPS:


14-2930-3940-4950-5960


At least 10 people must be registered in an Age Group to speak of a competition and therefore to link an award ceremony for places 1, 2 and 3 to it. With less than 10 people in an Age Group, no honorary prizes will be awarded to numbers 1, 2 and 3, but they will be honorably mentioned by the speaker. Of course, every participant is included in the results list that is also published online on the DTS website.


Finisher ShirtsFinisher shirts can be ordered for €25 during the registration process. Ordered and paid for Finisher Shirts must be picked up by the participant at the registration desk. Sending a finisher shirt by post on request costs €10. (€5 postage & €5 handling)


ARTICLE 3: CANCELLATION

  1. In case of cancellation, registration fees will not be refunded under any circumstances.
  2. A registration can be converted to a registration for the same distance at a DTS Event in the same calendar year only once. An exception to this is that the registration for the last event of the year can also be moved to the first event of the following year. A change must be requested by the participant himself via info@dtseries.nl. This can be done up to 14 days before the start of the event in question that is to be cancelled. The costs for requesting a voucher and cancelling the current registration are €15.00.
  3. Participants have the opportunity to transfer their registration to a person who has not yet registered for the same Event up to 14 days before the Event. Participants are expected to take care of this themselves via the Njuko environment. This action involves administration costs of €15.00. In the last 14 days before the Event, transferring the registration is no longer possible.
  4. The arrangements referred to in Articles 3.2 and 3.3 cannot both be used for the same registration.
  5. The Event Organizer may decide to cancel the Event due to exceptional circumstances (force majeure). In the event of blue-green algae, high waves and/or unsafe weather conditions, an event may be changed from a triathlon to a Run Bike Run (Duathlon).
  6. The decision of the Organizer to cancel or adjust the Event does not create any liability for reimbursement of the costs incurred by the Participant in relation to the Event. The rental costs of an ordered wetsuit will be reimbursed for 50% in the event of adjustment due to Blue-green algae or unsafe weather conditions.


ARTICLE 4: LIABILITY

  1. Participation is at your own risk. The Organizer is not liable for any damage, of whatever nature, that the Participant may suffer as a result of participation. The organizer is also not liable for loss, theft or damage to property. Unless this damage is the direct result of intent or gross negligence attributable to the Organizer. This exclusion of liability also applies to serious types of damage such as all possible types of damage resulting from injury or death.
  2. If, despite the provisions of the first paragraph of this article, the Organizer is liable for damage suffered by the Participant, the Organizer's obligation to compensate for such damage shall be limited to a maximum of the amount paid out by the Organizer's insurer in respect of such damage.
  3. The Participant must be adequately insured against the risk of damage that he or a surviving relative may suffer as a result of his death, injury or illness caused by his participation in the Event.
  4. The Participant declares that he/she is aware that participation requires good health in both a mental and physical sense, and declares that he/she meets this requirement and that he/she has sufficiently prepared himself/herself for the Event through training and otherwise.
  5. The Participant indemnifies the Organizer against liability for damage that third parties may suffer as a result of an act or omission attributable to a Participant with regard to the Event. The Participant must be adequately insured against the risk of liability for such damage.
  6. The Participant indemnifies the Organizer against liability for damage that a third party may suffer due to the actions of the Participant during his participation in the Event, unless this damage is the direct result of intent or gross negligence attributable to the Organizer.
  7. In the event of a liability claim, the Participant must submit this to the Organizer no later than 14 days after the end of the event.


ARTICLE 5: PORTRAIT RIGHTS

The Participant grants the Organizer permission in advance to publish photographs and images and the like taken during or around the Event, in which the Participant is visible.


ARTICLE 6: PERSONAL DATA

The personal data provided by a Participant will be included in a file by the Organizer. By participating in an Event, a Participant grants permission to the Organizer to use the personal data as necessary for sending information to the Participant and for providing the personal data to third parties for the purpose of sending information to the Participant. By entering into the Agreement, the Participant grants permission to the Organizer to publish his name and competition results, for example by means of publication in newspapers and via the internet.


GENDER NEUTRALThere are three options for participants to register:

Man (M) / Woman (F) / Other (X)The choice also determines in which category you are placed with regard to the results. At least 10 people must be registered in an Age Group to speak of a competition and therefore to link an award ceremony for places 1, 2 and 3 to it. With less than 10 people in an Age Group, no honorary prizes will be awarded to numbers 1, 2 and 3, but they will be honorably mentioned by the speaker. Of course, every participant is included in the results list that is also published online on the DTS website.


RULES:

The Dutch Triathlon Series (DTS) works with its own team of judges who ensure that the competition runs according to the rules. Participants must adhere to our regulations. DTS judges are authorized to disqualify participants who do not adhere to the rules as described below.


  • Participants are not allowed to use music carriers such as earphones and headphones in any event.
  • Participants must follow the instructions of traffic controllers and police officers at all times and must be aware of any means of transport present.
  • Please comply with the applicable traffic regulations at all times (unless otherwise indicated by traffic controllers and police officers) and understand that the course is accessible to the public and traffic. The sections that are closed to traffic may also be used by emergency services and vehicles associated with the event during the event. Therefore, please adhere to the traffic regulations at all times. Driving is on the right.
  • The DTS medical team has the right to withdraw athletes from the competition if they consider it irresponsible to continue.
  • We ask all participants to behave well and in a sporting manner, and to treat other participants, event staff and volunteers politely and respectfully.
  • Throwing away waste is only allowed in waste zones. The waste zones are located around the aid stations and are clearly indicated. If a participant throws away waste outside this zone, he or she will be disqualified.
  • If a competitor chooses to withdraw from the competition, he/she must inform the jury as soon as possible. If this is not complied with and a search and rescue operation is initiated, the associated costs will be charged to the competitor in question if he/she is at home or in a hotel/accommodation at that time.
  • The DTS organization reserves the right to change regulations, courses and locations at any time. However, participants must be informed of this before the start of the competition, unless the change directly affects the safety of the athletes.
  • Wearing headphones or earplugs is not permitted in the swimming, cycling and running events.
  • Participants (m/f) in the DTS are not allowed to enter the cycling and running course with a bare upper body.
  • Each participant must familiarize themselves with the course and it is their own responsibility to follow the correct route (except for deviating instructions from traffic controllers, police officers and the organization).
  • DTS reserves the right to give the competition Duathlon status when the weather conditions require it, with a view to the safety of the participant. In this case, no (partial) refund of registration fees will take place. If the weather conditions are so bad that the safety of the participants in a duathlon cannot be guaranteed, the DTS organization may choose to cancel the event in its entirety. In the event of cancellation, the registration fee will not be refunded.
  • The starting numbers issued must be visible throughout the entire cycling and running section.


  • SWIMMING RULESA participant must have a swimming cap provided at registration during the event. This must be worn at all times when the participant is in the water.
  • Any adjustments to the swimming event will be communicated during the participants briefing based on the prevailing weather conditions, water temperature and any changes in swimming distance.
  • Flippers, paddles, snorkels and flotation devices are prohibited.
  • Swimming or diving goggles may be worn.
  • If a participant receives assistance during the swimming event (for example from canoeists or lifeguards) this may lead to disqualification.
  • The event organization has the right to move or shorten the swimming course or cancel the swimming part if the weather conditions, water temperature or general water condition so require.


  • CYCLING RULESStaying/drafting is not allowed in a non-stayer race. The 'stayer- or drafting-zone' is a 12 meter long and 3 meter wide rectangle (one and a half meters on both sides from the front wheel) between the front point of the leading cyclist and the cyclist behind. An overtaking manoeuvre (completely passing the stayer zone) must be completed within 20 seconds. Subsequently, the overtaken athlete must have disappeared from the stayer zone of the first mentioned athlete within 5 seconds.
  • In a Stayer race, such as DTS-GP Zandvoort, handlebars, time trial bikes and triathlon bikes with handlebars are not allowed for safety reasons.
  • The starting numbers may not be reduced or otherwise modified. The number must be worn on the back with bicycles.
  • Wearing a safe bicycle helmet is mandatory.
  • The bicycle helmet must be fastened with the chin strap before the bicycle is removed from the rack. The helmet may only be removed again after the bicycle is in the rack after the bicycle section
  • Individual support is not permitted. The bike course is closed to support vehicles. A participant may not seek or accept assistance from spectators, supervisors or third parties, with the exception of official technical support from the organization or within the coaching posts.
  • A participant is responsible for the condition and any repairs of the bicycle. The bicycle must be well maintained and in a ready-to-ride condition before the start of the event. The participant must be able and prepared to carry out any necessary repairs themselves; accepting help with this can lead to disqualification. This excludes the use of spare wheels or spare bicycles. When checking in the bicycle, a basic technical check is carried out, whereby only bicycles that meet the requirements are allowed into the transition zone. The helmet must be checked in at the same time as the bicycle and may then only leave the transition zone during and after the race.
  • Cyclists are expected to follow the instructions and directions of all race officials and authorities. Participants are allowed to walk with their bike if necessary.
  • Participants must keep to the right as much as possible on the course. Overtaking must take place on the left.
  • The penalty for drafting, dangerous riding and unsportsmanlike conduct will be determined by the jury and may result in disqualification.
  • The event organization has the right to move or shorten the cycling course if the weather or course conditions so require.


  • RUNNING RULESThe starting numbers may not be reduced in size or otherwise modified. The number must be worn on the front of the body while running.
  • Participants should walk as far to the right as possible so that passing on the left remains possible.
  • Participants are not allowed to run with a bare torso and must cross the finish line wearing a closed tri-suit.
  • Individual coaching on the course (in the form of non-participating runners, cyclists or other vehicles) is not permitted. Accepting food or other attributes outside the coaching post is not permitted and may result in disqualification.
  • The event organization has the right to move or shorten the running course if the weather or course conditions allow this.


CUTOFF TIMES

Only in exceptional cases can and will we at DTS use Cutoff Times


Sprint:SWIM 750 meters – 30 minutes after startBIKE 20 KM – 2 hours after startRUN/Finish 5 KM – 3 hours after start


Olympic Distance:SWIM 1500 meters – 1 hour after startBIKE 40 KM – 3 hours, 15 minutes after startRUN/Finish 10 KM – 4 hours, 30 minutes after start

1/3 Distance:SWIM 1300 meters – 1 hour after startBIKE 60 KM – 4 hours after startRUN/Finish 15 KM – 5 hours, 30 minutes after start