general terms and conditions DUTCH TRIATHLON SERIES (DTS)

General Terms and Conditions for services and performance of work by Amsterdam Sport Events BV, established in; Nieuwemeerdijk 13, 1171NA, Badhoevedorp. Registered with the Chamber of Commerce under number 52129020. Hereafter referred to as ASE.

General conditions and regulations Dutch Triathlon Series. Hereinafter referred to as DTS

ARTICLE 1: DEFINITIONS

1.1. In these general terms and conditions, the following terms have the following meanings:

1. Event: The event organized by ASE. sports events to be organized in any year DTS Bosbaan, DTS HLMRMEER, DTS Ouderkerk and DTS Grand Prix Zandvoort.

2. Participant: the natural person who has registered for participation in the Event in a manner permitted by the Organizer.

3. Agreement: the agreement pertaining to the Participant's participation in the Event.

4. Organizer: the legal entities (in this ASE) with which the Participant has entered into an Agreement.

1.2. These general terms and conditions apply to every Agreement.

ARTICLE 2: REGISTRATION AND PARTICIPATION

2.1. A Participant must have reached at least the minimum age set by the Organizer for that Event of 14 years for a Sprint Distance, 16 years for the Olympic Distance and 1/3 on the day on which the Event is held.

2.2. The Participant may only participate in the Event if he has fully and truthfully completed the registration form to that effect, if the registration fee has been paid in full no later than Monday before the Event and if the Participant has agreed to the general terms and conditions.

2.3. The Participant is allowed to make changes to his registration after his registration. Any costs associated with this are at the expense of the Participant.

Chip

DTS uses the ProChip system from MyLaps. It is not possible to use your own yellow or green ChampionChip. Participant rents the ProChip from Mylaps. The registration fee includes ProChip rental. The participant must hand in the chip after the race exclusively at the Bike check-out. If the chip is unexpectedly lost, the Mylaps costs of €25 per chip will have to be paid on site by: debit card payment.

Honorary prizes

In 2025 every finisher receives a wonderful medal. We have honorary prizes for various Age Groups and Overall Women, Men and Relay teams. Participant can always inquire at the Mylaps stand whether he/she has won a prize. 1st, 2nd and 3rd prizes will only be awarded at the podium ceremony at the event. Prices will NOT be forwarded to home addresses on request. Results are online the same day and can be found via www.dutchtriathlons.nl.

Age Groups

DTS uses in 2025 these AGE GROUPS:

14-29

30-39

40-49

50-59

60+

A minimum of 10 people must be registered in an Age Group to speak of a competition and therefore to present in the award ceremony for places 1, 2 and 3. There will be no ceremony with less than 10 people in an Age Group. Of course, every participant is in the results list that is also published online on the DTS website.

Finisher Shirts

Ordered and paid for Finisher Shirts must be collected by the participant at the registration desk. Sending a finisher shirt by post upon request costs €10. (€5 postage + €5 handling)

ARTICLE 3: CANCELLATION
3.1. In the event of a cancellation, registration costs will not be refunded under any circumstances.

3.2. A registration can be converted to a registration for the same distance at a DTS Event no more than once, in the same calendar year. An exception to this; the registration from the last event of the year may also be moved to the first event of the following year. This transfer is accompanied by a fee. In the last 14 days before the Event, transfer of registration is no longer possible. The participant must send the request to lars@dtseries.nl. The fees are:

€25 for a Sprint

€40 for a Sprint Relay

€35 for a Olympic Distance

€75 for a OD Relay

€60 for a Middle Distance 

€85 for a Middle Distance Relay

3.3. Up to 14 days before the Event, the Participant has the option of transferring his registration to a person who has not yet registered for the same Event. The participant is expected to take care of this himself via the Njuko environment. This transfer is accompanied by a fee. In the last 14 days before the Event, transfer of registration is no longer possible. The fees are:

€25 for a Sprint

€40 for a Sprint Relay

€35 for a Olympic Distance

€75 for a OD Relay

€60 for a Middle Distance 

€85 for a Middle Distance Relay

3.4. The options referred to in Articles 3.2 and 3.3 cannot both be used for the same registration.

3.5. The Organizer of the Event may decide to cancel the Event due to exceptional circumstances (force majeure). In the event of blue-green algae, high waves and/or unsafe weather, an event can be adjusted from a triathlon to a Run Bike Run (Duathlon).

3.6. The Organizer's decision not to proceed with or to adapt the Event does not create any liability for reimbursement of the costs incurred by the Participant in relation to the Event. The rental costs of an ordered wetsuit will be reimbursed for 50% in case of Blue-green algae or in case of unsafe weather conditions and cancellation 

ARTICLE 4: LIABILITY

4.1. Participation is at your own risk. The Organizer is not liable for any damage, by whatever name, that the Participant may suffer because of participation. The organizer is also not liable for loss, theft or damage to property. Unless this damage is the direct result of intent or gross negligence attributable to the Organizer. This exclusion of liability also applies to serious damage types, such as all possible damage types because of injury or death.

4.2. If, despite the provisions of the first paragraph of this article, liability on the part of the Organizer for damage to the Participant must be assumed, the obligation of the Organizer to compensate that damage will be limited to a maximum of the amount that the Insurer of the Organizer has in respect of that pays out damage.

4.3. The Participant must be adequately insured against the risk of damage he or a surviving relative may suffer because of his death, injury or illness, caused by his participation in the Event.

4.4. The Participant declares that he knows participation requires good health in both psychological and physical sense and declares that he meets this requirement and that he has prepared himself sufficiently for the Event through training and otherwise.

4.5. The Participant indemnifies the Organizer against liability for damage that third parties may suffer because of an act or omission attributable to a Participant regarding the Event. The Participant must be adequately insured against the risk of liability for such damage.

4.6. The Participant indemnifies the Organizer against liability for damage that a third party may suffer through the actions of the participant, during his participation in the Event, unless this damage is the direct result of intent or gross negligence attributable to the Organizer.

4.7. In the event of a liability claim, the Participant must submit this to the Organizer no later than 14 days after the end of the event.

ARTICLE 5: RIGHT OF PORTRAIT 

The Participant grants permission in advance to the Organizer for the publication of photos and images and the like taken during or around the Event, on which the Participant is visible. 

ARTICLE 6: PERSONAL DATA 

The personal data provided by a Participant will be included in a file by the Organizer. By participating in an Event, a Participant grants permission to the Organizer to use the personal data necessary for sending information to the Participant and for providing the personal data to third parties for the purpose of sending information to the Participant. By entering into the Agreement, the Participant grants permission to the Organizer to publish his name and competition results, for example by means of publication in newspapers and via the internet. After the competition, the participant will receive a text message from the Organizer with a call to provide feedback for evaluation. Strictly necessary information of the Participant is shared with MyLaps Event Timing for the preparation of result lists and Marathon Photos for the personalization of images. 

Organizer acts in line with the applicable Dutch AVG.

Gender neutral

DTS will offer participants three choices how to register:

Choices: Male (M) / Female (F) / Other (X)

The choice also determines in which category you will be placed regarding the result. 

A minimum of 10 people must be registered in an Age Group to speak of a competition and therefore to present in the award ceremony for places 1, 2 and 3. There will be no ceremony with less than 10 people in an Age Group. Of course, every participant is in the results list that is also published online on the DTS website.

REGULATIONS:

The Dutch Triathlon Series (DTS) work with its own official team who ensure that the race runs according to the rules. Participants must adhere to our regulations. DTS officials have the power to disqualify any competitor who fails to comply with the rules outlined below.

• Participants must always follow the directions of traffic controllers and police officers. Earphones are not allowed during the entire race! 

• Always comply with the applicable traffic rules (unless otherwise indicated by traffic controllers and police officers) and understand that the course is accessible to the public and traffic. The areas closed to traffic can also be used during the event by emergency services and vehicles connected to the event. Therefore, always keep to the traffic rules. Driving is on the right.

• The DTS medical team is entitled to remove athletes from the competition if they consider it necessary.

• We ask all participants to behave in a good and sporty manner, and to treat other participants, event staff and volunteers with proper and respectful behavior.

• Disposal of waste is only allowed in waste zones. The waste zones are located around the care stations and are clearly indicated. If a competitor throws waste outside this zone, he or she can be disqualified.

• If a participant chooses to leave the competition, he/she must inform the officials as soon as possible. If this is not met and a search and rescue is initiated, the associated costs will be claimed from the relevant participant if he/she is at home or in a hotel/accommodation at that time.

• The DTS organization reserves the right to change regulations, courses and locations at any time. However, the participants must be informed of this before the start of the competition, unless the change directly concerns the safety of the athletes.

• Headphones or earplugs are not permitted for the swimming, cycling and walking part.

• Participants (m/f) in the DTS are not allowed to go bare-chested on the cycling and running course.

• Each participant must familiarize himself with the course, it is his/her own responsibility to follow the correct route (apart from deviating instructions from traffic controllers, police officers and organization).
• DTS reserves the right - when weather conditions so require - to give the competition Duathlon status, for the safety of the participant. There will be no (partial) refund of registration fees. If the weather conditions are so bad that the safety of the participants in a duathlon cannot be guaranteed, the DTS organization can choose to cancel the event in its entirety. In case of cancellation, the registration fee will not be returned. 

• The issued start numbers must be visible throughout the cycling and running segment. 

SWIMMING RULES 

• All participants receive a swimcap. This must be always worn when the participant is in the water. 

• Any adjustments to the swimming part will be communicated during the participant's briefing based on the then prevailing weather conditions, water temperature and any changes in swimming distance. 

• Fins, paddles, snorkels and flotation devices are prohibited. 

• Swimming or diving goggles may be worn. 

• If a participant receives help during the swimming part (for example from canoeists or rescue brigade) this can lead to disqualification. 

• The organization of the event has the right to move the swimming course, to shorten it or to cancel the swimming part if the weather conditions, water temperature or general water condition require this. 

BIKE RULES 

• Staying/drafting is not permitted in a non-stayer race. The 'stayer or drafting zone' is a 12-meter-long rectangle and 3 meters wide (one and a half meters on both sides from the front wheel) between the front point of the leading cyclist and the cyclist behind. An overtaking action (completely passing the stayer zone) must be completed within 20 seconds. Subsequently, the overtaken athlete must have disappeared from the stayer zone of the first athlete within 5 seconds.

• At a Stayer race, such as at DTS-GP Zandvoort, handlebars, time trial bicycles and triathlon bicycles with handlebars are not permitted for safety reasons.

• The start numbers may not be reduced or modified in any other way. The number should be worn on the back with bicycles.

• Wearing a safe bicycle helmet is mandatory. 

• The bicycle helmet must be attached with the chin strap before the bicycle is removed from the rack. Subsequently, the helmet may not be removed again until the bicycle is in the rack after the bicycle part. 

• Individual guidance is not allowed. The cycle track is closed to support vehicles. A participant may not seek or accept help from spectators, escorts or third parties, except for official technical support from the organization or within the coach posts. 

• A participant is responsible for the condition and any repair of the bicycle. The bicycle must be well maintained and in a ready-to-drive condition before the start of the event. The competitor must be able and prepared to be able to carry out any necessary repairs himself, accepting help with this may lead to disqualification. This excludes the use of spare wheels or spare bicycles. When checking in the bicycle, a basic technical check is done, whereby only the bicycles that meet the requirements are admitted to the transition zone. The helmet must be checked in at the same time as the bicycle and may then only leave the transition zone during and after the race. 

• Cyclists are expected to follow the instructions and directions of all race officials and authorities. Participants are allowed to walk by hand if necessary. 

• Participants must keep to the right as much as possible on the course. Overtaking must take place on the left. 

• Penalties for drafting, dangerous riding and unsportsmanlike conduct will be determined by the jury and may lead to disqualification. 

• The organization of the event has the right to move or shorten the cycle route if the weather conditions or route conditions so require.

RUNNING RULES

• The start numbers may not be reduced or modified in any other way. The number should be worn on the front of the body while walking.

• Participants must walk as much as possible to the right so that passing to the left remains possible.

• Individual guidance on the course (in the form of non-participating runners, cyclists or other vehicles) is not allowed. Taking food or other attributes is not allowed outside the coach post and may lead to disqualification.

• The organization of the event has the right to move or shorten the running course if the weather conditions or course conditions so require.

Only in exceptional circumstances can and will we use Cutoff Times at DTS.

·       Sprint: We can withdraw you from the race and not let you start the run if you arrive at T2 2 hours after the start (finished cycling and want to start running).

·       Olympic Distance: We can withdraw you from the race and not let you start the run if you arrive at T2 3 hours after the start (finished cycling and want to start running).

·       1/3 Distance: We can withdraw you from the race and not let you start the run if you arrive at T2 4 hours after the start (finished cycling and want to start running).

·       Middle Distance: We can withdraw you from the race and not let you start the run if you arrive at T2 5.5 hours after the start (finished cycling and want to start running).